This Privacy Statement covers the information practices of Loveit Coverit, a Division of Pier Insurance Managed Services Limited (‘Loveit Coverit’) who are Authorised and Regulated by the Financial Conduct Authority FRN 311798. a data controller and whose registered office is at;
1-5 Nelson Street,
Southend On Sea,
We take the protection of your privacy and the confidentiality of your personal information seriously and this policy sets out how we meet our obligations regarding data protection and the rights of our customers and prospective customers (‘data subjects’) in respect of their personal data under the Data Protection Act 1998 (‘the DPA’), and the forthcoming General Data Protection Regulation (‘the Regulation’).
The Regulation defines “personal data” as any information relating to an identified or identifiable natural person (a data subject); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or by one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.
Pier Insurance Managed Services Limited is committed not only to the letter of the law, but also to the spirit of the law and places high importance on the correct, lawful, and fair handling of all personal data, respecting the legal rights, privacy, and trust of all individuals with whom it deals.
The Data Protection Principles
We comply with the Regulation which sets out the following principles with which any party handling personal data must comply. All personal data must be:
How to contact us about your information
If you would like to speak to us about how we use your information you can contact us on 01-16950723. If you contact Loveit Coverit by telephone your call may be recorded for training and evidential purposes.
How we receive and process your information
We do not sell, rent or trade our mailing lists, phone numbers or email addresses.
We may receive information about you from any of the following sources:
Collecting this information is necessary for the purposes of quoting, incepting and renewing a policy.
We will retain this information as required and directed by the Financial Conduct Authority (FCA) and in line with British Insurance Brokers Association guidance to support our ability to manage your policy, respond to complaints, demonstrate compliance with FCA rules and to support our ability to defend against legal claims.
What we use your information for
The Data Controller shall ensure that all personal data collected and processed is kept secure and protected against unauthorised or unlawful processing and against accidental loss, destruction or damage.
Your personal information may be used by Loveit Coverit for the following purposes:
To ensure that our processing of your data is lawful, such processing will only be undertaken if;
We may also share your information with law enforcement bodies, our auditors, reinsurers and regulators such as the FCA, as required or permitted by law. In addition, in the event of a merger, acquisition, or any form of sale of some or all of our assets, to a third party, we may also disclose your personal information to the third parties concerned or their professional advisors.
Where we use third parties to undertake functions on our behalf we will share relevant information with such third parties. This will include: insurers; premium finance providers; loss adjusters and loss assessors; incident management firms; professional advisors; other insurance brokers; agents and service providers/processors (e.g. risk managers, administrators, mailing/fulfilment houses).
*Loveit Coverit, our insurers and fraud prevention partners may use statistical analysis and profiling (for example, analysis of quote or claims history, personal data and preferences), to support our pricing strategy, to deliver offers and products that we believe may be of most interest to you and to support the development of our insurance products. We will always seek to minimise identifiable personal data wherever possible.
It is our policy to retain documents and information about you, including insurances effected on your behalf, in electronic or paper format for a minimum of seven years or such longer period as appropriate having regard to when a claim or complaint may arise in connection with our processing of your information. The legal basis for this processing is that it is necessary for the protection of our legitimate interests. After seven years, these may be destroyed without notice to you. You should therefore retain all documentation issued to you.
Loveit Coverit may contact you by post and telephone for our legitimate marketing purposes in order to inform you of your renewal dates and to renew your policy.
With your consent (as necessary), we may from time to time contact you by SMS or email with details of other products.
If you would like to opt-out of receiving marketing correspondence of any kind, you can let us know at any time by writing to us, by calling us on 01-16950723 or online at email@example.com. We do not sell or pass on your details to any third parties for the purpose of marketing their own products or services.
Fraud prevention and detection
It is important that the information you provide to us is accurate as, incorrect information could affect the price of your policy and the ability to make a claim. We may cancel your insurance policy if we believe fraudulent details have been provided. In order to prevent or detect fraud we may check your details with various fraud prevention agencies and anti-fraud registers, who may record a search. Searches may also be made against other insurers’ databases. These checks include processing conducted automatically by computers and may affect pricing or our ability to quote for insurance.
If fraud is suspected, information will be shared with other insurers and fraud prevention agencies. We search these registers when we deal with your request for insurance, at renewal or, in the event of an incident or claim. Under the conditions of your policy, you must tell us about any incident (such as an accident or theft) which may or may not give rise to a claim. When you tell us about an incident we will pass information relating to it, to the fraud prevention agencies.
All telephone calls relating to applications and claims may be monitored and recorded and the recordings used for fraud prevention and detection, training and quality control purposes. Other users of the fraud prevention agencies such as law enforcement agencies, may use this information in their own decision making processes.
We may also share your information with law enforcement agencies, other organisations and public bodies where we reasonably believe it is necessary for the prevention and detection of fraud, crime or where required to do so under a court order.
If your application for insurance has been declined and you believe this to be incorrect please explain why to a member of staff who will review the circumstances.
Telephone call recording
Telephone calls with us will be recorded for training, compliance, fraud prevention and quality purposes.
Call recordings are retained [for six months] where no policy is purchased and [for six years] where a policy has been set up in line with regulatory guidance.
Disclosing other peoples information to us
You should show this notice to anyone whose personal information you provide to Loveit Coverit. You must ensure that any such information you supply relating to anyone else is accurate and that you have obtained their consent to the use of their data for the purposes set out above. Where you authorise a third party on the policy, it is our standard practice to speak to either of you, regarding the policy, after completing relevant identity checks.
Your rights and access to information
You have the right to;
If you would like to exercise any of your rights above you may do so by writing to us at the address at the beginning of this notice, or e-mailing us with specific details of your request at; firstname.lastname@example.org.
Under the Data Protection Act 1998 you have the right to access or obtain copies of the personal information held about you by us. Should you wish to exercise this right, please make a written request to:
Data Protection, Loveit Coverit, Evolution House, Units 10-11 New Garrison Rd, Southend-on-Sea SS3 9BF
A response to your request will be provided to you within 40 days of us receiving a valid request, there will be a €10 charge per request.
You have the right to request that we correct any inaccuracies in the personal information held about you. Please contact us on 01-16950723 if your personal information needs updating.
You have a right to submit a complaint to the Information Commissioner if you believe we have not complied with our obligations under the Data Protection Act . https://ico.org.uk/global/contact-us/
Third party processors and International Transfers
In order to deliver our services to you and, as necessary we will use third party processors (for example for the purposes of data hosting, print production, data transfer, analytics, credit searches and fraud prevention). Such processing is conducted under contract and we ensure that appropriate data protection and information security assurances are provided.
From time to time we may need to process some of your information using third parties located in countries outside of the European Economic Area (EEA). If your information is processed outside of the EEA, we will take all necessary steps to ensure it is adequately protected. This includes ensuring there is an agreement in place with the third parties which provides the same level of protection as required by the data protection regulations in the UK and EEA.
The Data Controllers may from time to time transfer (‘transfer’ includes making available remotely) personal data to countries outside of the EEA. This will take place only if one or more of the following applies;